2017–2018 Financial Statements

Statement of Management Responsibility Including Internal Control Over Financial Reporting

Responsibility for the integrity and objectivity of the accompanying financial statements for the year ended March 31, 2018, and all information contained in these financial statements rests with the management of the Immigration and Refugee Board of Canada (IRB). These financial statements have been prepared by management using the Government of Canada's accounting policies, which are based on Canadian public sector accounting standards.

Management is responsible for the integrity and objectivity of the information in these financial statements. Some of the information in the financial statements is based on management's best estimates and judgment, and gives due consideration to materiality. To fulfill its accounting and reporting responsibilities, management maintains a set of accounts that provides a centralized record of the IRB's financial transactions. Financial information submitted in the preparation of the Public Accounts of Canada, and included in the IRB's Departmental Results Report, is consistent with these financial statements.

Management is also responsible for maintaining an effective system of internal control over financial reporting (ICFR) designed to provide reasonable assurance that financial information is reliable, that assets are safeguarded and that transactions are properly authorized and recorded in accordance with the Financial Administration Act and other applicable legislation, regulations, authorities and policies.

Management seeks to ensure the objectivity and integrity of data in its financial statements through careful selection, training and development of qualified staff; through organizational arrangements that provide appropriate divisions of responsibility; through communication programs aimed at ensuring that regulations, policies, standards, and managerial authorities are understood throughout the IRB and through conducting an annual risk-based assessment of the effectiveness of the system of ICFR.

The system of ICFR is designed to mitigate risks to a reasonable level based on an ongoing process to identify key risks, to assess effectiveness of associated key controls, and to make any necessary adjustments.

The IRB will be subject to periodic Core Control Audits performed by the Office of the Comptroller General and will use the results of such audits to adhere to the Treasury Board Policy on Financial Management.

In the interim, the IRB has undertaken a risk-based assessment of the system of ICFR for the year ended March 31, 2018, in accordance with the Treasury Board Policy on Financial Management, and the results and action plan are summarized in the annex.

The financial statements of the Immigration and Refugee Board of Canada have not been audited.

The original version was signed by
Richard Wex, Chairperson

The original version was signed by
Marcel Poirier, Acting Chief Financial Officer

Ottawa, Canada
August 27, 2018


Statement of Financial Position (Unaudited)
As of March 31

(in thousands of dollars)
 20182017
Liabilities
Accounts payable and accrued liabilities (note 4)13,25610,712
Vacation pay and compensatory leave 4,6683,749
Employee future benefits (note 5)3,7643,704
Total liabilities 21,688 18,165
Financial assets
Due from the Consolidated Revenue Fund11,9368,845
Accounts receivable and advances (note 6)3,2223,082
Total gross financial assets 15,158 11,927
Financial assets held on behalf of Government
Accounts receivable and advances (note 6)(1,815)(1,194)
Total Net Financial Assets 13,343 10,733
Departmental net debt 8,345 7,432
Non-financial assets
Prepaid expenses103127
Tangible capital assets (note 7)2,8484,693
Total non-financial assets 2,951 4,820
Departmental net financial position (5,394)(2,612)

Contractual obligations (note 8)

Contingent liabilities (note 9)

The accompanying notes form an integral part of these financial statements.

The original version was signed by
Richard Wex, Chairperson

The original version was signed by
Marcel Poirier, Acting Chief Financial Officer

Ottawa, Canada
August 27, 2018


Statement of Operations and Departmental Net Financial Position (Unaudited)
For the year ended March 31

(in thousands of dollars)
 Planned Results20182017
Expenses
Refugee Protection 57,31564,51050,862
Immigration Appeal19,63920,20318,770
Admissibility Hearings and Detention Reviews14,11113,43413,695
Refugee Appeal26,48114,77715,593
Internal Services37,44047,13041,700
Total expenses 154,986 160,054 140,620
Revenues
Miscellaneous revenues1034
Revenues earned on behalf of Government(10)(3)(4)
Total revenues  0 0 0
Net cost of operations before government funding 154,986 160,054 140,620
Government Funding
Net cash provided by GovernmentN/A127,562113,698
Change in due from Consolidated Revenue FundN/A3,091207
Services provided without charge by other government departments (note 10)N/A26,61925,140
Transfers of tangible capital asset to other government department N/A0(15)
Net cost of operations after government funding N/A 2,782 1,590
Departmental net financial position - Beginning of year N/A (2,612) (1,022)
Departmental net financial position - End of year N/A (5,394) (2,612)

Segmented information (note 11)

The accompanying notes form an integral part of these financial statements.


Statement of Change in Departmental Net Debt (Unaudited)
For the year ended March 31

(in thousands of dollars)
 20182017
Net cost of operations after government funding 2,782 1,590
Change due to tangible capital assets
Acquisition of tangible capital assets (note 7)784658
Amortization of tangible capital assets (note 7)(2,629)(3,233)
Transfer of tangible capital asset to other government department 0(15)
Total change due to tangible capital assets (1,845) (2,590)
Change due to prepaid expenses (24) 15
Net (decrease) increase in net debt 913 (985)
Departmental net debt - Beginning of year 7,432 8,417
Departmental net debt - End of year 8,345 7,432

The accompanying notes form an integral part of these financial statements.


Statement of Cash Flows (Unaudited)
For the year ended March 31

(in thousands of dollars)
 20182017
Operating Activities
Net cost of operations before government funding 160,054 140,620
Non-cash items:
Amortization of tangible capital assets (note 7)(2,629)(3,233)
Services provided without charge by other government departments (note 10)(26,619)(25,140)
Variations in Statement of Financial Position:
Increase (decrease) in accounts receivable and advances(481)238
Increase (decrease) in prepaid expenses(24)15
Decrease (increase) in accounts payable and accrued liabilities(2,544)(473)
Increase in vacation pay and compensatory leave(919)(176)
Decrease (increase) in employee future benefits(60)1,189
Cash used in operating activities 126,778 113,040
Capital activities
Acquisitions of tangible capital assets (note 7)784658
Cash used in capital activities784658
Net cash provided by Government of Canada 127,562 113,698

The accompanying notes form an integral part of these financial statements.

Notes to the Financial Statements (Unaudited)
For the year ended March 31

1. Authority and objectives

The Immigration and Refugee Board (IRB) is an independent, accountable administrative tribunal established by Parliament on January 1, 1989 to resolve immigration and refugee cases fairly, efficiently and in accordance with the law. The IRB ensures continued benefits to Canadians: by only accepting refugee claimants needing protection in accordance with international obligations and Canadian law; by contributing to the integrity of the immigration system, the safety and security of Canadians and upholding Canada's reputation of justice and fairness for individuals; and promoting family reunification. The IRB also contributes to the quality of life of Canada's communities by strengthening our country's social fabric and by reflecting and reinforcing core values that are important to Canadians. These include respect for human rights, peace, security and the rule of law.

The Board strategic outcome is to resolve immigration and refugee cases efficiently, fairly and in accordance with the law.

Five programs support this strategic outcome:

Refugee Protection Division 

The Refugee Protection Division (RPD) delivers the IRB's Refugee Protection program. It renders quality decisions and resolves cases in a timely manner regarding refugee protection claims made by persons in Canada, and pre-removal risk assessments of persons subject to a removal order.

Refugee Appeal Division 

The Refugee Appeal Division (RAD) delivers the IRB's Refugee Appeal program. It renders quality decisions and resolves cases in a timely manner regarding appeals against a decision made on a refugee protection claim of the Refugee Protection Division.

Admissibility Hearings and Detention Reviews

The Immigration Division (ID) delivers the Admissibility Hearings and Detention Reviews program. It renders quality decisions and resolves cases in a timely manner regarding foreign nationals or permanent residents who are alleged to be inadmissible to Canada pursuant to the Immigration and Refugee Protection Act (IRPA) and foreign nationals or permanent residents who are detained under IRPA authority.

Immigration Appeal

The Immigration Appeal Division (IAD) delivers the Immigration Appeal program. It renders quality decisions and resolves cases in a timely manner regarding sponsorship applications refused by the Department of Immigration, Refugees and Citizenship Canada; certain removal orders made against permanent residents, refugees and other protected persons and holders of permanent resident visas; permanent residents outside of Canada who have been found not to have fulfilled their residency obligation; and appeals by the Minister of Public Safety Canada against a decision of the Immigration Division on admissibility.

Internal Services

Internal Services are groups of related activities and resources that are administered to support the needs of programs and other corporate obligations of an organization. Internal services include only those activities and resources that apply across an organization, and not those provided to a specific program. The groups of activities are Management and Oversight Services; Communications Services; Legal Services; Human Resources Management Services; Financial Management Services; Information Management Services; Information Technology Services; Real Property Services; Materiel Services; Acquisition Services and Other Administrative Services.

2. Summary of significant accounting policies

These financial statements have been prepared using the Government's accounting policies stated below, which are based on Canadian public sector accounting standards. The presentation and results using the stated accounting policies do not result in any significant differences from Canadian public sector accounting standards.

Significant accounting policies are as follows:

(a) Parliamentary authorities

The IRB is financed by the Government of Canada through Parliamentary authorities. Financial reporting of authorities provided to the IRB do not parallel financial reporting according to generally accepted accounting principles since authorities are primarily based on cash flow requirements. Consequently, items recognized in the Statement of Operations and Departmental Net Financial Position and in the Statement of Financial Position are not necessarily the same as those provided through authorities from Parliament. Note 3 provides a reconciliation between the bases of reporting. The planned results amounts in the "Expenses" and "Revenue" sections of the Statement of Operations and Departmental Net Financial Position are the amounts reported in the Future-oriented Statement of Operations included in the 2017-18 Departmental Plan. Planned results are not presented in the "Government funding and transfers" section of the Statement of Operations and Departmental Net Financial Position and in the Statement of Change in Departmental Net Debt because these amounts were not included in the 2017-18 Departmental Plan.

(b) Net Cash Provided by Government

The IRB operates within the Consolidated Revenue Fund (CRF), which is administered by the Receiver General for Canada. All cash received by the IRB is deposited to the CRF and all cash disbursements made by the IRB are paid from the CRF. The net cash provided by Government is the difference between all cash receipts and all cash disbursements, including transactions between departments of the Government.

(c) Due from the CRF

Amounts due from the CRF are the result of timing differences at year-end between when a transaction affects authorities and when it is processed through the CRF. Amounts due from the CRF represent the net amount of cash that the IRB is entitled to draw from the CRF without further authorities to discharge its liabilities.

(d) Revenues

Other revenues are recognized in the period the event giving rise to the revenues occurred. The IRB does not charge for its services and its only revenue stems from gains on disposals of crown assets, Access to Information and Privacy fees and interest on overdue accounts receivable.

Revenues that are non-respendable are not available to discharge the Department's liabilities. While the Deputy Head is expected to maintain accounting control, he or she has no authority regarding the disposition of non-respendable revenues. As a result, non-respendable revenues are considered to be earned on behalf of the Government of Canada and are therefore presented in reduction of the entity's gross revenues.

(e) Expenses

Expenses are recorded on the accrual basis:

  • Vacation pay and compensatory leave are accrued as the benefits are earned by employees under their respective terms of employment.
  • Services provided without charge by other government departments for accommodation, employer contributions to the health and dental insurance plans and legal services are recorded as operating expenses at their estimated cost.

(f) Employee future benefits

  1. Pension benefits: Eligible employees participate in the Public Service Pension Plan (the "Plan"), a multiemployer pension plan administered by the Government. The IRB’s contributions to the Plan are charged to expenses in the year incurred and represent the total obligation of the IRB to the Plan. The IRB’s responsibility with regard to the Plan is limited to its contributions. Actuarial surpluses or deficiencies are recognized in the financial statements of the Government of Canada, as the Plan’s sponsor.
  2. Severance benefits: The accumulation of severance benefits for voluntary departures ceased for applicable employee groups. The remaining obligation for employees who did not withdraw benefits is calculated using information derived from the results of the actuarially determined liability for employee severance benefits for the Government as a whole.

(g) Accounts receivables

Accounts receivable are initially recorded at cost. When necessary, an allowance is recorded to reduce the carrying value of accounts receivable to amounts that approximate their net recoverable value.

(h) Non-financial assets

The costs of acquiring equipment and other capital property are capitalized as tangible capital assets and are amortized to expense over the estimated useful lives of the assets, as described in Note 7. All tangible capital assets and leasehold improvements having an initial cost of $10,000 or more are recorded at their acquisition cost.

(i) Contingent liabilities

Contingent liabilities are potential liabilities that may become actual liabilities when one or more future events occur or fail to occur. If the future event is likely to occur or fail to occur, and a reasonable estimate of the loss can be made, a provision is accrued and an expense recorded to other expenses. If the likelihood is not determinable or an amount cannot be reasonably estimated, the contingency is disclosed in the notes to the financial statements.

(j) Measurement uncertainty

The preparation of these financial statements requires management to make estimates and assumptions that affect the reported and disclosed amounts of assets, liabilities, revenues and expenses reported in the financial statements and accompanying notes at March 31. The estimates are based on facts and circumstances, historical experience, general economic conditions and reflect the Government's best estimate of the related amount at the end of the reporting period. The most significant items where estimates are used are contingent liabilities, the liability for employee future benefits and the useful life of tangible capital assets. Actual results could significantly differ from those estimated. Management’s estimates are reviewed periodically and, as adjustments become necessary, they are recorded in the financial statements in the year they become known.

3. Parliamentary Authorities

The IRB receives its funding through annual parliamentary authorities. Items recognized in the Statement of Operations and Departmental Net Financial Position and the Statement of Financial Position in one year may be funded through Parliamentary authorities in prior, current or future years. Accordingly, the IRB has different net results of operations for the year on a government funding basis than on an accrual accounting basis. The differences are reconciled in the following tables:

(a) Reconciliation of net cost of operations to current year authorities used

(in thousands of dollars)
 20182017
Net cost of operations before government funding160,054140,620
Adjustments for items affecting net cost of operations but not affecting authorities:
Add (Less)
Services provided without charge by other government departments (note 10)(26,619)(25,140)
Amortization of tangible capital assets (note 7)(2,629)(3,233)
Decrease (increase) in employee future benefits(60)1,189
Increase in vacation pay and compensatory leave(919)(176)
Decrease (increase) in charges for contingent liabilities20(20)
Increase in allowance for bad debt(21)0
Prepaid expenses previously charged to appropriation(263)(188)
Adjustments to prior years’ accounts payable (PAYE)77435
Refunds of previous year's expenses105110
Other(59)513
Total (30,368) (26,510)
Adjustments for items not affecting net cost of operations but affecting authorities:
Add (Less)
Acquisition of tangible capital assets (note 7)784658
Salary overpayments to be recovered938499
Increase in prepaid expenses239232
Temporary advance460
Total 2,007 1,389
Current year authorities used 131,693 115,499

(b) Authorities Provided and used:

(in thousands of dollars)
 20182017
Authorities Provided:
Vote 1 - Operating expenditures124,732110,422
Statutory amounts13,32912,182
Less:
Lapsed authorities: Operating(6,368)(7,105)
Current year authorities used 131,693 115,499

4. Accounts payable and accrued liabilities

The following table presents details of the IRB's accounts payable and accrued liabilities:

(in thousands of dollars)
 20182017
Accounts payable - Other government departments and agencies1,982960
Accounts payable - External parties1,4571,433
3,4392,393
Accrued liabilities9,8178,319
Total accounts payable and accrued liabilities 13,256 10,712

In Canada’s Economic Action Plan 2012, the Government announced savings measures to be implemented by departments starting in 2012‒2013 and extending over the three subsequent fiscal years. To this effect, the Department has recorded an obligation for termination benefits as part of accrued liabilities to reflect the estimated workforce adjustment costs. The remaining balance of these measures as of March 31, 2018 is $ 293,764 ($63,537 as of March 31, 2017).

5. Employee future benefits

(a) Pension benefits

The IRB's employees participate in the Public Service Pension Plan (the ""Plan""), which is sponsored and administered by the Government of Canada. Pension benefits accrue up to a maximum period of 35 years at a rate of 2 percent per year of pensionable service, times the average of the best five consecutive years of earnings. The benefits are integrated with Canada/Québec Pension Plans benefits and they are indexed to inflation.

Both the employees and the IRB contribute to the cost of the Plan. Due to the amendment of the Public Service Superannuation Act following the implementation of provisions related to Economic Action Plan 2012, employee contributors have been divided into two groups – Group 1 relates to existing plan members as of December 31, 2012 and Group 2 relates to members joining the Plan as of January 1, 2013.  Each group has a distinct contribution rate.

The 2017-18 expense amounts to $9.1 million ($8.5 million in 2016-17).  For Group 1 members, the expense represents approximately 1.01 times (1.12 times in 2016-17) the employee contributions and, for Group 2 members, approximately 1.00 times (1.08 times in 2016-17) the employees contributions.

The IRB's responsibility with regard to the Plan is limited to its contributions. Actuarial surpluses or deficiencies are recognized in the Consolidated Financial Statements of the Government of Canada, as the Plan's sponsor.

(b) Severance benefits

Severance benefits provided to the IRB's employees were previously based on an employee's eligibility, years of service and salary at termination of employment.  However, since 2011 the accumulation of severance benefits for voluntary departures progressively ceased for substantially all employees. Employees subject to these changes were given the option to be paid the full or partial value of benefits earned to date or collect the full or remaining value of benefits upon departure from the public service.  By March 31, 2018, substantially all settlements for immediate cash out were completed.  Severance benefits are unfunded and, consequently, the outstanding obligation will be paid from future authorities.

The changes in the obligations during the year were as follows:

(in thousands of dollars)
 20182017
Accrued benefit obligation, beginning of the year3,7044,893
Expense for the year735(491)
Benefits paid during the year(675)(698)
Accrued benefit obligation, end of the year 3,764 3,704

6. Accounts receivable and advances

The following table presents details of the IRB's accounts receivable and advances balances:

(in thousands of dollars)
 20182017
Receivables - other government departments and agencies1,3191,841
Receivables - external parties1,8151,194
Employee advances8847
Gross accounts receivable 3,2223,082
Accounts receivable held on behalf of Government(1,815)(1,194)
Net accounts receivable 1,407 1,888

7. Tangible capital assets

Amortization of tangible capital assets is done on a straight-line basis over the estimated useful life of the asset as follows:

Asset classAmortization period
Informatics Hardware4 years
Informatics Software5 years
Machinery and Equipment10 years
Leasehold ImprovementsLesser of the remaining term of lease or useful life of the improvement

Assets under construction are recorded in the applicable capital asset class in the year that they become available for use and are not amortized until they become available for use.

Cost

(in thousands of dollars)
 Opening BalanceAcquisitionsTransfers, Disposals and Write-OffsClosing Balance
Informatics Hardware2,333002,333
Informatics Software21,1340021,134
Machinery and Equipment42900429
Leasehold Improvements8,22485938,825
Assets under construction542776(593)725
32,662 784 0 33,446

Accumulated amortization

(in thousands of dollars)
 Opening BalanceAmortizationTransfers, Disposals and Write-OffsClosing Balance
Informatics Hardware2,1418402,225
Informatics Software18,8451,818020,663
Machinery and Equipment205430248
Leasehold Improvements6,77868407,462
27,969 2,629 0 30,598

Net book value

(in thousands of dollars)
 20172018
Informatics Hardware192108
Informatics Software2,289471
Machinery and Equipment224181
Leasehold Improvements1,4461,363
Assets under construction542725
Net Book Value 4,693 2,848

8. Contractual Obligations

The nature of the IRB's activities can result in some large multi-year contracts and obligations whereby the IRB will be obligated to make future payments when the services or goods are received. Due to the fact that IRB has no contracting delegation over 2 million dollars, there are no significant multi-year contracts to report.

9. Contingent liabilities

Contingent liabilities arise in the normal course of operations and their ultimate disposition is unknown.

Claims and litigation

Claims have been made against the IRB in the normal course of operations. These claims include items with pleading amounts and others for which no amount is specified. While the total amount claimed in these actions is significant, their outcomes are not determinable. Claims and litigations for which the outcome is not determinable and a reasonable estimate can be made by management is nil at March 31, 2018 ($0 in 2016-17).

10. Related party transactions

The IRB is related as a result of common ownership to all government departments, agencies, and Crown corporations. Related parties also include individuals who are members of key management personnel or close family members of those individuals, and entities controlled by, or under shared control of, a member of key management personnel or a close family member of that individual. The IRB enters into transactions with these entities in the normal course of business and on normal trade terms.

During the year, the IRB received common services which were obtained without charge from other Government departments as disclosed below.

(a) Common services provided without charge by other government departments

During the year, the IRB received services without charge from certain common service organizations, related to accommodation and the employer’s contribution to the health and dental insurance plans. These services provided without charge have been recorded at the carrying value in the IRB’s Statement of Operations and Departmental Net Financial Position as follows:

in thousands of dollars
 20182017
Accommodation17,94117,658
Employer's contribution to the health and dental insurance plans8,6787,482
Total 26,619 25,140

The Government has centralized some of its administrative activities for efficiency, cost-effectiveness purposes and economic delivery of programs to the public. As a result, the Government uses central agencies and common service organizations so that one department performs services for all other departments and agencies without charge. The costs of these services, such as the payroll and cheque issuance services provided by Public Services and Procurement Canada are not included in the IRB’s Statement of Operations and Departmental Net Financial Position.

(b) Other transactions with other government departments and agencies

(in thousands of dollars)
 20182017
Expenses - Other Government departments and agencies22,85822,250

11. Segmented Information

Presentation by segment is based on the IRB's core responsibility. The presentation by segment is based on the same accounting policies as described in the Summary of significant accounting policies in note 2. The following table presents the expenses incurred and revenues generated for the main core responsibilities, by major object of expense and by major type of revenue. The segment results for the period are as follows:

(in thousands of dollars)
 Refugee ProtectionImmigration AppealsAdmissibility Hearings & Detention ReviewsRefugee AppealInternal Services20182017
Operating Expenses
Salaries and employee benefits50,03514,3139,53311,59631,710117,18798,081
Accommodation6,6392,5121,6131,9735,20317,94017,658
Rentals147162707459351,026
Professional and special services5,8363,0141,8999903,25114,99015,969
Amortization of tangible capital assets201010302,3242,6283,233
Transportation and telecommunications9712771171831,2572,8051,937
Repair and maintenance39200783824571
Acquisition of equipment9016103151,4311,6551,234
Utilities, materials and supplies223413313192502525
Information2131167231468327
Other 116100312059
Total operating expenses 64,510 20,203 13,434 14,777 47,130 160,054 140,620
Revenues
Miscellaneous0000334
Revenues earned on behalf of government(0)000(3)(3)(4)
Total Revenues 0 0 0 0 0 0 0
Net cost of operations 64,510 20,203 13,434 14,777 47,130 160,054 140,620

12. Comparative information

Certain comparative figures have been reclassified to conform to the current year’s presentation.


Annex to the Statement of Management Responsibility Including Internal Control over Financial Reporting (unaudited)

1. Introduction

This document provides summary information on the measures taken by the Immigration and Refugee Board of Canada (IRB) to maintain an effective system of internal control over financial reporting (ICFR). In particular, it provides summary information on the internal control assessments conducted by the IRB for the year ended March 31, 2018, including information on internal control management, assessment results and related action plans.

Detailed information on the department’s authority, mandate and program activities can be found in the Departmental Results Report and the Departmental Plan.

2. Departmental system of internal control over financial reporting

2.1 Internal control management

The Immigration and Refugee Board has a well-established governance and accountability structure to support departmental assessment efforts and oversight of its system of internal control. A departmental internal control management framework is in place and includes:

  • Organizational accountability structures as they relate to internal control management to support sound financial management, including roles and responsibilities of senior managers in their areas of responsibility for control management;
  • Office of Integrity, which provides educational and awareness programs on values and ethics issues and discuss ethical dilemmas and facilitates protected disclosures of wrongdoing. The IRB aims to underline the need of employees to avoid, and if necessary, resolve conflicts of interests between their official duties and their personal interests.
  • Ongoing communication and training on statutory requirements, and policies and procedures for sound financial management and control;
  • An annually updated Corporate Risk Profile;
  • Financial management policies as well as documentation of its main business processes; and
  • Periodic monitoring of and updates on internal control management.
Key committees

The following are the IRB's key committees with responsibilities for maintaining and reviewing the effectiveness of its system of ICFR.

Executive Committee (ExCom) - The ExCom is a forum for discussion and provision of advice to the Chairperson on strategic plans, priorities, and policies concerning the IRB's core business function—adjudicative decision-making in the four divisions and operational support. The role of the committee is to provide leadership and direction to ensure that the IRB is executing its strategic priorities with respect to operational issues in order to optimize divisional and operational performance.

Integrated Resources Management Committee (IRMC) - The IRMC is the senior level committee dedicated to financial governance. It meets monthly to plan resource allocations and reallocations, track progress against plans, and make recommendations to the Chairperson regarding financial resource allocations. The Committee is chaired by the Chief Financial Officer (CFO).

Information Management and Information Technology Strategic Committee (ISC) - The ISC is responsible for the management of IRB's information assets. The Committee is chaired by the Director General of Tribunal Services, with committee members drawn from all branches and divisions.

2.2 Service arrangements relevant to financial statements

The Immigration and Refugee Board of Canada relies on other organizations for the processing of certain transactions that are recorded in its financial statements as follows:

Common Arrangements
  • Public Services and Procurement Canada centrally administers the calculations, processing, and payments of salaries and the procurement of certain goods and services, and provides accommodation services;
  • The Treasury Board of Canada Secretariat provides the Immigration and Refugee Board with information used to calculate various accruals and allowances, such as the accrued severance liability; and
  • Shared Services Canada provides information technology infrastructure services to the Immigration and Refugee Board in the areas of data centre and network services. The scope and responsibilities are addressed in the interdepartmental arrangements between Shared Services Canada and the Board.
Specific Arrangements
  • The IRB is one of the departments in the Central Agency Cluster – Shared Systems (CAC-SS), hosted by Treasury Board Secretariat. This arrangement provides the IRB with corporate administrative systems and system support including SAP Financial system, PeopleSoft human resources management system, Cognos Business Intelligence Tool and a secure infrastructure to host the three applications.

3. Departmental assessment results during fiscal year 2017‑18

Following the transition to the Phoenix payroll system, challenges are ongoing with a project of this complexity and scope. The IRB implemented new processes and controls to mitigate arising issues, such as a HR liaison officer, increased staff in HR to oversee pay transactions, internal tracking of pay issues, bi-weekly analysis of pay files and monitoring of transactions where there was a difference between the forecasted and actual salary costs to identify over and under payments. Human Resources and Finance at IRB have been working jointly to support employees and managers at the Board.

4. Departmental action plan

4.1 Progress during fiscal year 2017‑18

In 2017-18 the financial delegation instrument and all signature cards were updated.

The IRB has controls in place to analyze accounting and other financial data for anomalies from a compliance and/or process efficiency standpoint, in order to detect operational and compliance risks. This is done by overseeing activities related to travel, acquisition cards, accounts payables, hospitality and conference.

The Board continues to conduct ongoing monthly monitoring activities of high risk areas such as salary, budgeting and forecasting.

4.2 Status and action plan for the next fiscal year and subsequent years

The Immigration and Refugee Board of Canada’s priorities in 2018-19 are to continue to update documentation in support of business processes and associated key risks and control points; to further evaluate and improve processes to identify and resolve pay issues, to enhance financial reporting at a branch level and to continue updating its internal controls following the Policy Suite Reset initiated by Treasury Board Secretariat.

The IRB, in its commitment to continuous improvement in the delivery of administrative justice, commissioned an audit of long-term detention reviews in September 2017. The IRB will use the recommendations in the audit report as an opportunity to make positive changes and improvements to its processes.